Software subscription tracking for small teams
Find the software subscriptions costing you money for no reason.
Forgotten renewals, unused seats, and overlapping tools add up. Take the free 60-second Leak Test to estimate where your software spend is leaking and see the first fix to make. No signup. No bank or email access.
8 quick questions Instant result Your answers stay anonymous
Need a spreadsheet you can use today? Get the $9 Subscription Audit Kit.
In development Subastian is in development. Product preview uses sample data.
Keep software costs visible before they renew.
Subastian is being built for solo operators and small agencies with more tools than time to manage them. The goal: see what you pay for, catch overlapping tools, and know which renewals are coming.
See your stack
Organize subscriptions by business, client, or use.
Catch overlap
Flag tools that may cover the same job before adding another.
Stay ahead of renewals
Get reminders before the dates that matter.
Planned features Subastian is not yet available for paid use.
Built so far, in the private early build
- Free-trial tracker
- Subscriptions, stacks and a spend summary
- Overlap and unused-tool flags
- Purchase Guard (the preview at the top, shown with sample data)
- Renewal and free-trial reminder emails
- Niche Stacks: suggested tools for five kinds of work, with same-job tools tried one at a time
- Statement import: upload a card or bank CSV and it finds your subscriptions (the file never leaves your browser)
- Renewal dates that move forward on their own, monthly or yearly
Next: payments. Progress is posted weekly as an open build.
Daniel Padilla, founder of Subastian, LLC in Denver, Colorado. 50-second intro.
For people whose tools outnumber their teammates.
Solo operators & affiliate marketers
You try new tools often, and free trials turn into paid plans before you've decided.
Small agencies & freelancers
A client project ends, but the seat or workspace bought for it keeps billing because nobody owns cancelling it.
Small IT & ops teams
You need to see renewals and overlap without buying an enterprise procurement suite.
Start your subscription audit today.
The Subscription Audit Kit is a spreadsheet and short guide to help you list subscriptions, total monthly and annual spend, flag overlap and idle tools, and review upcoming renewals.
One-time payment Instant download 30-day refund policy
Planned launch pricing.
No plan is on sale yet and nothing bills today. Founding roster members can reserve the launch rate on any plan below, free, with no card.
For solo operators with one tool stack.
- 1 stack
- Duplicate-tool checks
- Renewal reminders
For marketers and small teams running many tools.
- Unlimited stacks
- Unused-subscription flags
- Team seats
For agencies managing software for clients.
- Everything in Conductor Pro
- Up to 20 client accounts
- White-label reporting
- API access
At launch Planned terms, not active today
When checkout opens, each plan is planned to start with a 14-day free trial (card required to start it) and a 60-day money-back guarantee on the first payment. Roster members keep their reserved rate for as long as they stay subscribed. Joining the roster today collects no payment.
Want early access when Subastian launches?
Join the free founding roster for launch updates, early access information, and a chance to share what you need from the product. Joining does not buy a subscription or charge your card.
- Launch updates and early access information
- Free bonus: Free Trial Tracker and Cancel & Refund Scripts
- A direct line to the founder on what gets built
- Free. No card. Unsubscribe anytime.
Roster members can choose from the listed launch plans when checkout opens. No plan is active and no payment is taken today.
We only email you about Subastian. See the privacy policy.
Where software spend leaks, and how Subastian is meant to catch it.
Free trials turn into paid plans, annual plans renew quietly, and two tools end up doing the same job. Unused subscriptions don't announce themselves; they show up on the card each month until somebody goes looking. Today that check is usually a spreadsheet, a bank statement or memory.
In early build
Purchase Guard: duplicate subscription detection
Before you add a new tool, it checks your existing stack for overlap and warns you if you may be paying twice for the same job.
In early build
Unused-tool flags
Flags tools you've marked as unused or idle, so you can decide to keep, pause or cancel them before the next renewal.
In early build
Renewal reminders
A series of reminder emails ahead of each auto-renewal and free-trial end (30, 7, 3 and 1 day before, then the day itself), so one missed message doesn't cost you a year of a tool.
In early build
Niche tool stacks
Tell it your kind of work and get a suggested set of tools that covers it, with tools that do the same job tried one at a time. See the five stacks, priced by hand.
Looked at SpendHound, Cledara, Zylo or Torii? They're built for companies with a finance team, an accounting system and company cards. Subastian is being built for solo operators and small agencies who don't have those. See the comparison, sourced from each company's own site.
Not sure where your spend is leaking? The Leak Test gives you a score and a first fix in about a minute.
Take the free Leak TestSubscription management questions, answered.
Is Subastian available now?
Not yet. Subastian is in active development, and the early build is private. You can't sign in, start a trial or pay for a plan today.
What can I use today?
Two things. The free Subscription Leak Test gives you a score and your first fix in about a minute. The $9 Subscription Audit Kit is a spreadsheet and short guide for listing what you pay for, totalling your spend, and flagging overlap, idle tools and upcoming renewals.
Does the Leak Test require an account or connect to my bank?
No. It's 8 multiple-choice questions, and your score and first fix appear on screen without signup. It doesn't read your bank, email or any accounts. Answers are counted anonymously. If you choose to get the full report by email, your answers are saved with your email so the report can be sent.
What does joining the roster do, and does it cost anything?
It's free and asks for no card. You get launch updates and early access information from Daniel, the free Trial Tracker and Cancel & Refund Scripts, and a chance to tell us what you need. You can also reserve the launch rate on any planned plan. Joining doesn't buy a subscription, and you can unsubscribe anytime.
What are the planned prices, and when will billing begin?
Planned launch pricing is $49 a month for Starter, $99 for Conductor Pro and $299 for Agency Maestro. Billing begins only when checkout opens at launch, and there's no launch date yet. At launch, each plan is planned to start with a 14-day free trial (card required) and a 60-day money-back guarantee on the first payment. Roster members keep their reserved rate for as long as they stay subscribed.
Who is Subastian for?
Solo operators, affiliate marketers, freelancers, small agencies and small IT or ops teams: anyone carrying more software subscriptions than they can track in their head.
Where do the numbers in the Leak Test and calculator come from?
They're estimates built from the answers you give, plus a simple planning assumption. They are not measurements of your accounts and not industry statistics. We're pre-launch and have no customer data yet, so we don't quote any. The only exact number comes from listing what you actually pay for, which the Audit Kit helps you do.